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Full Council Meeting - 25th July 2005

Town Hall , Bideford at 6:30pm

NOTICE OF MEETING

________________________________________________________________________________________________

Members are requested to turn off their mobile phones for the duration of the meeting.

A G E N D A

1.-

Prayers.

2.-

Apologies for absence.

3.-

Confirmation of the Minutes of the Council held on the 13th and 27th June 2005 (copies enclosed).

(Pages1/13).

4.-

15 minute period for public contributions.

5.-

To consider correspondence or other business especially brought forward by the direction of the Chairman.

6.-

To answer questions submitted under Procedural Rule A9.

7.-

To receive a presentation from Mr Geoff Bateman, the Area Manager (Devon) of the Environment Agency South West Region on Climate Change in Devon and Torridge.

8.-

To receive the Minutes of the Meetings of the following Committees held on the under-mentioned dates and to pass such resolutions thereon as may be deemed advisable.

a) - Development & Trading Services Committee

21.6.05

(enclosed)

b) - Plans Committee

20.6.05

(to follow)

c) - Plans Committee

11.7.05

(to follow)

d) - Housing Committee

29.6.05

(enclosed)

e) Environmental & Leisure Services Committee

6.7.05

(enclosed)

f) Overview & Scrutiny 1 Committee

23.6.05

(enclosed)

g) Overview & Scrutiny 2 Committee

5.7.05

(enclosed)

h) Standards Committee

24.6.05

(enclosed)

i) Northam Burrows

15.6.05

(enclosed)

j) Policy & Resources Committee

18.7.05

(to follow)

1.-

Petitions (if any)

PART II

(Closed Session)

Items which may be taken in the absence of the public and press on the grounds that exempt information may be disclosed.

NB: (i) Members may seek to amend those items in the Minutes containing recommendations which are marked by a black line in the margin.

(ii) Reports, if any, relating to recommended items from the Plans Committee are enclosed.

(iii) Declarations of interest should be made by Members as the item concerned is presented by the

Chairman of the Committee.


MINUTES

PRESENT: Councillor A G Gould (Chairman)

Councillor T Sillifant (Vice Chairman)

Councillors J Allen, H R Barton, A I Bewes, R D Bond, H M Bone, G Boundy, Mrs M Brown, G C Broyd, P S Christie, P R Collins, J W E Cowle, D J Daniel, E J Davies, A J Eastman, A Eastwood OBE, Mrs P A Ferguson, L S Ford,

R H Hicks, W G Isaac, K J James, Mrs C L March, Mrs S A Mounce,

J Morrish, Mrs P J Paddon, W W Pillman, P J Sturges and R M M Tisdale.

Apologies for absence were received from Councillors Mrs S E I Bushby, S E L Clarke, A T Inch, R E Johns, J Rawlinson and D H Shadrick.

48.

MINUTES

Resolved: That the Minutes of the meetings held on the 13th and 27th June 2005 be confirmed as a correct record and signed by the Chairman.

49.

PUBLIC CONTRIBUTIONS

The following public contributions were made:-

(a) Jane Clark a Partner in the Wooda Surgery, referred to the decision of the Development and Trading Services Committee held on the 21st June 2005 not to support the disposal of Council owned land to the Practice to facilitate an extension of the premises.

She advised that the Partners of the Practice would like the Committee to reconsider their decision bearing in mind:-

(a) The current ideal location of the surgery which had been on site for 20 years, and which was easily accessible to all with good public transport facilities. Research had been conducted to support this statement, and relocation was not seen as an option.

(b) The planning history and in this connection previous discussions held with the Local Authority in respect of a proposed extension.

(c) The rules governing General Practitioners, which would mean the Practice List would have to be closed if it was not possible to extend the surgery premises to provide for an additional General Practitioner.

(b) Mr J Winborne of Bideford, who was a patient at Wooda Surgery and Treasurer of the Patient Support Group, also asked the Development and Trading Services Committee to reconsider their previous decision. He felt it more practical to improve the current facility, pointing out that relocation would cause too much disruption, distress and anxiety to patients. He concluded by drawing attention to all the new housing developments at Bideford East, and the needs of the surgery to expand to provide for an additional G P to accommodate these residents on the Practice List.

(c) Mr W Putman of Bideford referred to the wrecks and houseboats in the river. Reference was made to the work of the recently established Harbour Board, who

were looking to deal with wrecks, and confirmation was given that people living on boats were being issued with Council Tax bills.

50.

CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD BY THE DIRECTION OF THE CHAIRMAN - WELCOME TO NEWLY ELECTED MEMBER

The Chairman welcomed Councillor K J James, the newly elected Member for Tamarside, to his first Council meeting.

51.

QUESTIONS SUBMITTED UNDER PROCEDURAL RULE A9

Questions were submitted under Procedural Rule A9 from Councillors W G Isaac and P S Christie. Copies of the questions together with the written answers are attached as Appendix A and Appendix B. In accordance with the constitution supplementary questions were asked in both cases.

52.

PRESENTATION - CLIMATE CHANGE IN DEVON AND TORRIDGE

The Chairman welcomed Mr Geoffrey Bateman, the Area Manager (Devon) of the Environment Agency South West Region to the meeting, and invited him to make his presentation to Members on climate change.

Mr Bateman confirmed that he proposed to talk in particular on the impact of climate change in Torridge, and in this respect drew Member's attention to the following considerations:-

(a) Tourism.

(b) Agriculture and bio diversity.

(c) Rural Communities.

(d) Public Protection.

(e) Energy.

(f) Development, Planning and Control.

Statistical information was also provided on the annual temperatures in rural England for the period 1850 - 2003, which indicated that generally temperatures were rising. Further information provided related to carbon dioxide concentrations; carbon footprints for Devon; rises in sea levels and the possible consequences for the area; and flood defence schemes.

With regard to flooding, Mr Bateman drew attention to a precipitation graph which indicated that hot areas were getting hotter and colder areas wetter. He also confirmed that the Environment Agency produced flood risk maps, and referred to the effects of flooding on infrastructure.

The Council's attention was drawn to the following Strategic Priorities of the Devon LSP:-

(a) Priority 1 - Communications Plan.

(b) Priority 2 - Mitigation Agenda.

(c) Priority 3 - The Adaptations Agenda.

Other considerations related to health, heat, tourism, finance, infrastructure including transport, local policy and social framework.

Key impacts were identified as agriculture, bio diversity; development, planning and construction; energy; flood risk; waste; water resources and water quality.

Mr Bateman concluded his presentation by summing up that due to climate change we might expect milder wetter winters and hotter drier summers.

The Chair thanked Mr Bateman for his informative and interesting presentation.

The Sustainability Officer drew Member's attention to Torridge District Council's Climate Change Strategy which had been tabled for information purposes.

53.

DEVELOPMENT AND TRADING SERVICES COMMITTEE - 21ST JUNE 2005

Councillor H R Barton declared a personal interest in Minute 21 (expansion of Wooda Surgery) (patient at Wooda Surgery).

Councillor H R Barton declared a personal interest in Minute 24 (Community Development Centre - East the Water) (Trustee of Bideford Bridge Trust).

Councillor H R Barton declared a personal interest in Minute 26 (Bone Hill Car Park - Northam Town Council) (Member of Devon County Council and Trustee of Bideford Bridge Trust).

Councillor P S Christie declared a personal interest in Minute 26 (Bone Hill Car Park - Northam Town Council) (Trustee of Bideford Bridge Trust)

Councillor L S Ford declared a personal interest in Minute 26 (Bone Hill Car Park - Northam Town Council) (Member of Devon County Council).

The Minutes of the meeting were presented and their adoption moved and seconded.

(a) Renewable Energy Working Group Minutes (Minute 18)

As a result of a question asked by Councillor P S Christie, the Chairman agreed that Officers should be asked to investigate carbon trading in order that this matter might be given further consideration at the next Development and Trading Services Committee.

(b) Expansion of Wooda Surgery (Minute 21)

In accordance with Procedural Rule A5.2(f) of the Constitution Councillor Mrs P J Paddon moved, and it was duly seconded, and;

Resolved: That Minute 21 be referred back to the Development and Trading Services Committee for further consideration, and that in the meantime the Officers discuss the matter with the Partners of Wooda Surgery.

(c) Bone Hill Car Park - Northam Town Council (Minute 26)

At the request of Councillor A J Eastman Members were provided with an update relating to the results of the study into the three community facilities in Northam. It was noted that valuations for the properties had been received from the District Valuer, but there still remained more work to be carried out before this matter could be brought back to Members.

Thereafter it was;

Resolved: That the Minutes be received and to the extent necessary be adopted with the exception of Minute 21 (expansion of Wooda Surgery) (referred back to the Development and Trading Services Committee for further consideration).

54.

PLANS COMMITTEE - 20TH JUNE 2005

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary adopted.

55.

PLANS COMMITTEE - 11TH JULY 2005

Councillor P R Collins declared a prejudicial interest in Minute 25 (Implications Report for Application No 1/0363/2005/LBC) and left the room before the discussion and vote. (Member of Exmoor to the Sea).

Councillor R H Hicks declared a prejudicial interest in Application No1/641/2005/61/OUT and left the meeting before the discussion and vote (Cowle and Partridge (Applicants) are clients).

Councillor R H Hicks declared a prejudicial interest in Application No 1/467/02/1/79 and left the meeting before the discussion and vote (Turner Family (Applicant) are clients).

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

56.

HOUSING COMMITTEE - 29TH JUNE 2005

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

57.

ENVIRONMENTAL & LEISURE SERVICES COMMITTEE - 6TH JULY 2005

Councillor H R Barton declared a personal interest in Minute 28 (Urgent Matters of Information - Old Town Cemetery, Bideford) (Trustee of Bideford Bridge Trust).

Councillor P S Christie declared a personal interest in Minute 28 (Urgent Matters of Information - Old Town Cemetery, Bideford) (Trustee of Bideford Bridge Trust).

Councillor Mrs P A Ferguson declared a prejudicial interest in Minute 39 (Grounds Maintenance Contracts) and left the meeting before the discussion and vote (husband cemetery caretaker).

Councillor R H Hicks declared a prejudicial interest in Minute 28 (Urgent Matters of Information - Old Town Cemetery, Bideford) and left the meeting before the discussion and vote (Acts for non conformists).

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

58.

OVERVIEW AND SCRUTINY 1 COMMITTEE - 23RD JUNE 2005

Councillors A G Gould and W G Isaac declared a personal interest in Minute 2 (Action Check List - New Years Eve Celebrations) (Chamber of Commerce).

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

59.

OVERVIEW AND SCRUTINY 2 COMMITTEE - 5TH JULY 2005

The Minutes of the meeting were presented and their adoption moved and seconded.

(a) Harbour and Port Update (Minute 42)

Members discussed a suitable date for the formal opening of The Quay enhancement, together with the opening of the fountain. In this respect Councillor Christie advised that the Bideford Town Council, who had paid for the fountain, were considering an opening ceremony for this facility on Carnival Day. It was suggested that consideration might be given to opening the new Quay Building at the same time and that this should be the subject of liaison between the two Authorities. Discussion also ensued on liaison with the Environment Agency over the formal opening of the Flood Defence Scheme.

(b) Planning Policy/Local Development Framework (Minute 43)

Councillor Mrs C L March, the Chairman of the Plans Committee, asked that the Overview and Scrutiny 2 Committee should liaise with the Local Development Framework Steering Group in connection with this item.

Thereafter, it was;

Resolved: That the Minutes be received and to the extent necessary be adopted.

60.

STANDARDS COMMITTEE - 24TH JUNE 2005

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

61.

NORTHAM BURROWS - 15TH JUNE 2005

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

62.

POLICY AND RESOURCES COMMITTEE - 18TH JULY 2005

Councillor H R Barton declared a personal interest in Minute 55 (East the Water Industrial Link Road) (Member of Devon County Council).

Councillor H M Bone declared a prejudicial interest in Minute 53 (Royal North Devon Golf Club) and left the meeting before the discussion and vote. (Member of Golf Club and Committee Member).

Councillor D J Daniel declared a personal interest in Minute 54 (Consolidating the Bideford TIC and Tourist Attractions in Bideford) (Member of the Town Band Committee).

Councillor R H Hicks declared a prejudicial interest in Minute 55 (East the Water Industrial Link Road) and left the meeting before the discussion and vote. (Acted for claimants under Compulsory Purchase).

Councillor Mrs S A Mounce declared a personal interest in Minute 53 (Royal North Devon Golf Club) (Family all Members of the Golf Club).

Councillor P J Sturges declared a prejudicial interest in Minute 53 (Royal North Devon Golf Club) and left the meeting before the discussion and vote (Member of the Golf Club).

The Minutes of the meeting were presented and their adoption moved and seconded.

Resolved: That the Minutes be received and to the extent necessary be adopted.

The meeting commenced at 6.30 pm and ended at 8.25 pm.