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Doing Business with the Council

Torridge District Council currently spends approximately £10 million annually on a wide range of goods and services. The Council has adopted the Devon Districts Procurement Strategy which provides the framework for procurement throughout the Council.

This procurement strategy defines the role of procurement in the delivery of the individual councils' strategic objectives and is supported by the individual councils' procurement policies as well as it joining up deliverables where possible. The partnership vision is core to the Devon Districts Procurement strategy:

"By working together to deliver customer focused quality services that provide benefit to the community at a lower cost"

The strategy forms part of the arrangements the councils have made for Best Value under the Local Government Act 1999 and compliance with it is mandatory.

The full strategy can be found in the downloads section on the right hand side of this page

 

Procurement at Torridge

Torridge District Council currently spends approximately £10 million annually on a wide range of goods and services. In order to obtain best value for this spending, a significant proportion is under contract. Details of all contracts valued in excess of £25,000 are now available in the  on this website. The Register provides details of past, current and proposed contracts and includes contacts for enquiries.

The majority of goods and services contracts that are competitively tendered by us are governed by the following financial thresholds:

  • Below £5,000 - No formal tendering procedure. manager to demonstrate value for money
  • Between £5,000 and £30,000 - written quotations invited (minimum of 3)
  • Between £30,000 and £75,000 - written tenders invited (minimum of 4)
  • Between £75,000 and EU threshold (Goods & Services- £172,514 Works- £4,322,012) - advertise & obtain written tenders (minimum of 4) or use framework/consortium.
  • Above EU threshold (Goods & Services- £172,514 Works- £4,322,012) - European Union (EU) tender process or framework

Our formal UK tenders are advertised in the local and national press, Supplying the South West Procurement Portal, trade journals and, at EU level, the Official Journal of the European Union (OJEU).

For further information, please refer to thepdf icon Devon Districts Procurement Strategy [3Mb] and thepdf icon Torridge Sustainability Strategy [87kb]

Ethics, Fair Trade and Small Businesses

Fairtrade
We Support Fair Trade
We are continually looking to improve commercial flexibility within our procurement practices and to achieve best value for the Council whilst working within statutory and EU requirements. Local suppliers are encouraged to tender for our business wherever possible. Torridge District Council encourage the work of small businesses and have signed up to the SME Concordat in support of these businesses.

Members of the Procurement Team are bound by the Code of Ethics of the Chartered Institute of Purchasing and Supply (CIPS)

eTendering with Torridge District Council

Torridge District Council now uses 'ProContract' electronic tendering through the Supplying the South West Procurement Portal at www.supplyingthesouthwest.org.uk when procuring selected services, goods and works. This new portal results from a merger of local procurement portals including Devon Tenders. Those already registered on Devon Tenders do not need to re-register with Supplying the South West.

Contractors and suppliers are strongly encouraged to register online with Supplying the South West which is free. This regional portal gives you a one-stop shop window on contract opportunities from a growing number of councils in the South West.  Even without registering, you can use the portal to look for information about existing contracts and new opportunities.

If you register (free of charge) by completing the supplier registration form, you can

  • post a profile of your company, indicating what sorts of opportunity you are interested in
  • receive email notifications whenever opportunities matching your profile become available
  • register an expression of interest in a published opportunity and request contract documentation to be sent to you.

We believe that e-procurement will result in improved efficiency and a reduction in costs for us and those who do business with us.

The Devon Procurement Partnership

The main aim of this partnership collaboration between procurement representatives from Devon's Public Sector organisations (particularly Local Authorities) with a view to maximising the benefits of Devon's spend with external suppliers.

The Devon Procurement Partnership has a number of complementary strategic objectives based around sustainability, local economic development and continuous improvement.  The majority of Local Authorities within Devon are currently represented on the partnership together with Devon & Cornwall Police, Devon Fire, Rescue and Dartmoor National Park...

Further information, including the Terms of Reference can be found on Devon County Council's Website

Contracts Register and Paying our Suppliers